Doing business under a name different from your legal entity’s name often requires filing a DBA, short for “Doing Business As.” In North Carolina, registering a DBA is a common step for sole proprietors and business entities looking to operate under a separate trade name. But what does it cost to file one? This guide explores the associated expenses, timelines, and factors that influence the total cost of filing a DBA in North Carolina.
What Is a DBA and Why Does It Matter?
A DBA allows businesses to legally operate under a different name than the one listed on their formation documents. This is useful for branding, managing multiple business lines, or using a name that better reflects the services offered.
In North Carolina, a DBA is referred to as an “Assumed Business Name.” You must file this with the Register of Deeds in the county where your business is located. It’s a legal requirement, not optional, and failing to do so can result in fines or difficulties securing contracts and opening business bank accounts.
Core Filing Costs
The cost of filing a DBA in North Carolina is relatively modest. As of 2025, the standard filing fee is $26 per county. This means that if your business operates in just one county, your filing cost will be $26. However, if you operate in multiple counties, you need to file in each one separately, which increases your total cost.
It’s important to note that filing fees may vary slightly by county. While $26 is the standard, it’s advisable to confirm with your local Register of Deeds office to ensure accuracy. Some counties also accept filings by mail or in person, which could involve additional service charges or postage.
Additional and Hidden Expenses
Beyond the filing fee, there are other expenses that may come into play:
- Name Search Fees: While optional, conducting a business name search before filing helps confirm that your desired name is available. Some counties offer this service for free, while others may charge a small fee.
- Certified Copies: If you need proof of filing for legal or banking purposes, certified copies can cost an additional $3 to $10 per copy.
- Notary Services: Although not all DBA filings require notarization, some counties may recommend it. If needed, notary services typically cost between $5 and $10.
- Professional Assistance: If you hire a third party to manage the paperwork and filing, expect to pay between $50 and $150 for the service.
Taking all these factors into account, the total cost can vary. For many small business owners, a realistic range falls between $26 and $100, depending on location, optional services, and whether any assistance is used.
Renewal and Changes
Unlike some states, North Carolina’s Assumed Business Name Certificate does not require annual renewal. It remains valid until the business is dissolved or the name is no longer in use. That said, if you move your business to another county, change your business address, or amend any information, you are required to update the certificate. This process usually incurs the same $26 filing fee.
Cost Versus Compliance
While the dollar amount may seem small, the importance of proper DBA filing should not be underestimated. Failure to comply can result in denied access to banking, marketing confusion, or even legal disputes. Registering your business name not only builds trust but also provides legitimacy in the eyes of vendors, clients, and regulatory bodies.
Business owners should treat the cost as a necessary investment. This is especially true for sole proprietors who aren’t required to register with the Secretary of State and rely on the DBA to operate under any name other than their personal one.
Conclusion
The cost of filing a DBA in North Carolina is straightforward, but business owners should be aware of the full scope of expenses involved. Fees vary slightly by county, and additional costs may apply for name searches, notarization, or third-party assistance. However, these are manageable costs, especially when weighed against the compliance benefits and business credibility gained.
For entrepreneurs seeking convenience or clarity, consulting a trusted filing service provider like MyCorporation can help ensure your paperwork is complete, accurate, and legally compliant, saving time and avoiding potential missteps.